Program Officer - Syria Crisis Response, New York

The International Rescue Committee (IRC) is one of the world's leading humanitarian relief and development organizations. Founded in 1933 at the request of Albert Einstein, the IRC today responds to the world's worst humanitarian crises and helps uprooted people survive, recover and rebuild their lives in the aftermath of armed conflict and natural disaster. We are committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve.

The Program Officer plays a vital role within the regional team that supervises an expanding portfolio of humanitarian relief, post conflict and development programming currently in 5 countries: Iraq, Jordan, Lebanon, Turkey and Syria.

Candidates should be well organized and self-motivated with demonstrable writing, management, and creative problem solving skills. The successful candidate will liaise with country programs, NY support departments including the Emergency Preparedness and Response Unit, IRC UK (London), IRC Brussels, IRC Geneva, and our government relations office in Washington DC to resolve country office and/or regional issues. S/he will also play an active and full role in the wider regional team, and will undertake travel to field sites and to IRC meetings in the region and elsewhere.

The Program Officer should be capable of managing multiple and complex tasks; thrive under pressure; have strong people skills; and be capable of interfacing successfully with internal actors, donors and partners to resolve program issues. S/he should also feel comfortable in a representational role, speaking on humanitarian and recovery issues to policy makers, donors and other audiences. Additionally, the Program Officer may take on internal representative tasks for the Regional Director within New York HQ.

Based at Headquarters in New York, the Program Officer for the Syria Response works under the supervision of the Regional Director, in coordination with the Nairobi-based Deputy Regional Directors for Operations (DRDO) and Programs (DRDP), and manages the Program Manager and Program Assistant (both based in New York).

ESSENTIAL JOB FUNCTIONS:

Coordination and Supervision

• Provide grant management support for all U.S., Stichting Vluchteling (Dutch Refugee Foundation), Dutch Government, United Nations and other new public-funded grants, including proposal submission, ensuring donor reporting requirements are met and dealing with donor related issues;
• Maintain a strong relationship with the RD, DRDO and DRDP – reporting on a regular basis and copying them on relevant communications – through an established communications protocol;
• Liaise with the Technical Units and other NY support departments on proposals, reports, and additional requests for information;
• Work closely with NY and UK departments and units to provide ongoing support to country offices as requested and needed;
• Provide coordination and information gathering support with key Syria Response US-based partners
• As tasked by the RD, act as their representative in both internal and external initiatives and meetings;
• Supervise the Program Manager and Assistant in carrying out necessary administrative functions as they relate to country program support and direct grants management tasks within the project management function of the regional team;
• Coordinate with the Program Officers for other regions for information sharing and to establish a coherent program support and backstopping function between headquarters and the field.

Program Design & Strategy Support

• Review and provide substantive feedback on proposals/reports;
• Review budgets and supporting documentation for proposals and sub grants as needed in coordination with the Grants and Compliance Unit and Regional Controllers, assist in creating budgets when necessary;
• Stay informed about programmatic issues and security & political developments in the regions;
• Facilitate follow-up on programmatic issues to ensure accurate and timely financial and narrative reports to donors.

Donor Liaison

• Coordinate with the Development Department on fundraising initiatives, proposals and opportunities in the region;
• Liaise with US-based donors on ongoing/future Syria Response programs & strategies (with a particular focus on USAID and the Office for Foreign Disaster Assistance, OFDA, and the State Department Bureau for Population, Refugees and Migration, PRM);
• Liaise with the IRC UK Regional Program Manager and Regional Grants Officer (based London) to ensure that the region has a full picture of emerging new business opportunities from donors such as DFID, SIDA, ECHO, EuropeAid and others.

Advocacy

• Support advocacy efforts for the region as requested by the Washington DC office and Regional Director;
• Participate as needed in advocacy and/or representational visits, events and meetings, either as the IRC representative or alongside the Regional Director or Country Directors.

Other Key Areas of Responsibility

• Provide coverage for key program/support functions in the field as requested, to assist with short-term gaps and emergency support;
• Participate in special projects as needed and other tasks as assigned.

REQUIREMENTS:

• Bachelors degree and, ideally, a Masters degree in a related field or at least two years comparable related experience;
• At least two to three years' work experience with a relief and development NGO;
• International field experience highly desirable;
• Program and/or grants management experience with key donors, such as State Department/PRM and USAID/OFDA;
• Excellent written and oral communication skills;
• Proven ability to effectively manage relationships (e.g. with internal actors, peers, donors and partners);
• Effective people management skills: ability to lead staff and promote productivity in a pleasant work environment;
• Solid organizational skills: ability to be flexible & work well under pressure in a fast-paced multi-task team environment;
• Familiarity with countries and relevant language skills of region ideal;
• Good Computer skills: facility with MS Word, Excel, and email/internet software

Health Coordinator, Peshawar

Job Summary:

The IRC Health Coordinator will provide leadership, strategic vision and technical support to all aspects of the health program in Pakistan. S/he will contribute to the identification of programmatic priorities, design and direction of the new program. In addition, s/he will ensure that the health program is implemented in accordance with international protocols, guidelines and best practices. In addition, s/he will be required to promote the quality of care provided through the IRC health services.

Job Responsibilities:

• Program Implementation
• Provide technical and management leadership to all health programs in Pakistan in accordance with best practice and IRC policy.
• Support the development and maintenance of a coherent health strategy across all health interventions in Pakistan.
• Identify unmet needs in the health sector in the selected area and identify potential means for the IRC to address those needs. Conduct needs assessments, as required.
• Coordinate and develop plans, proposals, and budgets for new projects and extensions of projects in conjunction with the Senior Country Management Team.
• Overall responsible for the effective and efficient management of project implementation consistent with the project management cycle, program objectives, activities and indicators.
• Ensure that health programs utilize standardized protocols, policies and guidelines, as prescribed by the Ministry of Health, leading agencies and WHO. Ensure that all health activities are consistent with established best practices.
• Ensure that health interventions adhere to donor agreements and IRC's core policy documents and guidelines, including the Program Framework, IRC's Design, Management & Evaluation guide and log-frame, IRC's Health Unit policies and guidelines.
• Ensure robust monitoring systems are in place and that reviews are undertaken periodically in conjunction with the team, partners and relevant local stakeholders.
• Ensure regular communication with Health Unit technical staff for feedback, updates and guidance as required.
• Ensure TNA and prepare capacity building programs for technical staff and volunteer committees.
• Prepare and follow MOUs and Technical Services Agreements with government and non government counterparts.
• Staff Supervision & Development
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Overall responsible for program organizational chart, staff work-plans, work and vacation schedules, and staff training/development activities.
• Grant Planning & Implementation
• Responsible for the overall achievement of all health grants in Pakistan.
• Responsible for ensuring the achievement of the overall grant timeline and completion date.
• Provides direction and monitors staff in their implementation of the work-plan and quality of technical activities.
• Supply Chain , Finance, HR and Security management
• Responsible for budget development, management and compliance.
• Review implementation and spending plans on monthly basis and make adjustments where required.
• Monitor program expenditures, purchases and ensure that it is in line with the program budget.
• In coordination with Finance, ensure that all policies and procedures are in compliance with IRC & donor policies, procedures and requirements
• Work with Supply Chain on timely procurement of medical supplies and equipment
• If/as required identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies
• Responsible for health program HR including recruiting, PMS, staff capacity building and feedback. Responsible to ensure health staff adherence to IRC rules and regulations, HR policies.
• Analyze staffing need, prepare JD, and recruitment of sector staff in collaboration with HR.
• Consistently and proactively monitor/assess the safety and security of the team; promptly reporting concerns or incidents to IRC management and liaising with community leaders and other external parties as required to maintain/enhance the security environment for IRC programs
• Ensure good working relationship among health, operations, finance, admin and other sector teams
• Grant Monitoring & Reporting
• Development/ maintenance of effective and efficient oversight, support, quality control and reporting systems and processes.
• Ensure regular field monitoring and modifications as required.
• Ensure IRC and donor reports as per set schedules (monthly, quarterly and annually) on grant activities, indicators and achievements are produced in quality.
• Coordination & Representation
• Develops and maintains effective coordination and long-term relationships with external stakeholders in the health sector, representing IRC positions, promoting the program strategy and resolving problems/conflicts.
• Work closely and coordinates with IRC Supply Chain, finance and grant staff to ensure timely and complete program activities and expenditures; including active participation in grant opening/closing and review meetings
• Professional Standards
• Adhere to The IRC Way Standards for Professional Conduct and the IRC country HR policies and procedures.
• Other duties as assigned by the supervisor to enable and develop IRC programs.

Position Criteria/Requirements:

• Health professional – Degree in MD/ MBBS is essential while MPH (preferred) for this role.
• Strong Public health background with minimum 07 years experience in health program management with INGO, UN agencies.
• Prior experience of, PHC, RH and emergencies

Skills/ competencies:

• S trong program/technical and budget management skills, planning, reporting, monitoring and evaluation skills.
• Experience in proposals, concept notes and report writing.
• Strong written and oral communication skills, effective in representation and liaison with external parties.
• Sound knowledge of Project cycle management
• Ability to work under pressure and difficult working condition.
• Must be capable of applying their skills and knowledge in a range of capacities, including direct implementation, advisory functions, training and the transfer of technical knowledge and management skills to others.
• Fluency in English is must and knowledge of the Urdu language is preferred.

Personal attributes:

Works well in and promotes teamwork, flexible and able to handle pressure well.

Women Empowerment & Protection (WPE) Coordinator, Peshawar and Sindh, and Islamabad, Pakistan

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

SCOPE OF WORK:

IRC has more than 30 years experience in Pakistan, much of it providing multi sectoral support to conflict affected IDPs and Pakistanis affected by natural disaster. Under the guidance of the Country Director and Deputy Director Programs, this position is responsible to provide strategic direction to WPE program. The person will lead initially a small team based in Jalozai camp (Pakistan) and oversee implementation through partner(s).

The coordinator will oversee 1) case management; psychosocial support; legal support; and empowerment activities to GBV survivors and vulnerable women and girls; 2) GBV prevention activities, including engaging men and boys in IDP/ host communities; 3) training and capacity building to improve the quality of case management and psychosocial support to GBV survivors. The WPE Coordinator will also be responsible for business development for expanded WPE programming in Pakistan.

The position will be based in Peshawar and Sindh, and Islamabad during weekend .

RESPONSIBILITIES:

• Technical Quality
• Provide guidance on program design from the outset of business development to implementation phases of project life cycles;
• Provide clear technical support, supervisory guidance, training and mentoring to all WPE programs, activities and teams in Pakistan and in close coordination with the Provincial Coordinator, Deputy Director Programs as well as the Country Director (CD) to ensure consistent, harmonized and quality program design and implementation across programs and regions
• Ensure IRC and its partners' program staff adheres to best-practice WPE/GBV professional standards and principles through technical support and mentoring by the WPE management team.
• Strategic Planning
• Provide cohesive leadership to WPE programming in Pakistan, ensuring that priorities and opportunities identified are in line with IRC Pakistan's strategic plan and goals.
• Working closely with the DDP and the CD, lead the development of new business concepts for the expansion and strengthening of WPE programming in Iraq.
• Remain abreast of ongoing trends in Iraq and in the region as related to WPE programming, and provide regular updates on these trends and how they affect programming to the Senior Management Team.
• Representation & Advocacy
• Develop and maintain strong relationships with donors and potential donors in Pakistan
• Actively participate in GBV Sub-cluster meetings, CCCM and protection cluster meetings
• Maintain strong relationships with relevant government partners involved in WPE activities in IDPs
• Staff Supervision & Development
• Directly supervise WPE team and work closely with partners staff
• Provide on-the-job training and coaching to the WPE team to promote holistic program approaches and strategies.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Assist the staff in identifying professional development needs and opportunities.
• Work with the staff to ensure performance objectives are regularly reviewed and met.
• Provide continuous performance feedback to staff; identify performance issues and work with staff and Human Resources to document and address issues in a timely manner.
• Grant Monitoring
• Working closely with the M&E and the WPE management team develop, adapt and implement harmonized monitoring and evaluation systems; analyzing results to ensure program effectiveness and quality, with a focus on the impact of IRC WPE programs throughout Pakistan.
• Any other duties as assigned by the supervisor to enable and develop IRC programs.
• Professional Standards
• All IRC staff are required to adhere to the IRC Way Standards for Professional Conduct and the IRC country employment policies.

REQUIREMENTS:

• Advanced degree in Social Work, Women's Studies, or other related field;
• Minimum 4 years professional experience developing, managing, and evaluating GBV prevention and response programs in emergency and community-based settings; Strong project planning and organizational skills;
• Successful experience and ability working within a volatile and unstable security environment is a must. Thorough understanding of best practices and evidence-based strategies in GBV response (case management, psychosocial support, legal support) and GBV primary prevention and risk reduction;
• Experience implementing GBV response and prevention programs in collaboration with local partners and providing direct technical support to local organizations
• Proven experience supervising and providing case management services and psychosocial support services;
• Previous experience managing programs financed through US, UN and private foundations, with strong program/technical and budget management skills
• Strong planning, reporting, monitoring and evaluation skills;
• Successful experience in developing new programs in line with strategic goals
• Strong written and oral communication skills, effective in representation and advocacy with external parties;
• Experience managing, supervising, coaching and mentoring staff;
• Proven ability to work well in and promote teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure with professional grace.

Women Empowerment & Protection (WPE) Coordinator, Peshawar and Sindh, and Islamabad, Pakistan

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

SCOPE OF WORK:

IRC has more than 30 years experience in Pakistan, much of it providing multi sectoral support to conflict affected IDPs and Pakistanis affected by natural disaster. Under the guidance of the Country Director and Deputy Director Programs, this position is responsible to provide strategic direction to WPE program. The person will lead initially a small team based in Jalozai camp (Pakistan) and oversee implementation through partner(s).

The coordinator will oversee 1) case management; psychosocial support; legal support; and empowerment activities to GBV survivors and vulnerable women and girls; 2) GBV prevention activities, including engaging men and boys in IDP/ host communities; 3) training and capacity building to improve the quality of case management and psychosocial support to GBV survivors. The WPE Coordinator will also be responsible for business development for expanded WPE programming in Pakistan.

The position will be based in Peshawar and Sindh, and Islamabad during weekend .

RESPONSIBILITIES:

• Technical Quality
• Provide guidance on program design from the outset of business development to implementation phases of project life cycles;
• Provide clear technical support, supervisory guidance, training and mentoring to all WPE programs, activities and teams in Pakistan and in close coordination with the Provincial Coordinator, Deputy Director Programs as well as the Country Director (CD) to ensure consistent, harmonized and quality program design and implementation across programs and regions
• Ensure IRC and its partners' program staff adheres to best-practice WPE/GBV professional standards and principles through technical support and mentoring by the WPE management team.
• Strategic Planning
• Provide cohesive leadership to WPE programming in Pakistan, ensuring that priorities and opportunities identified are in line with IRC Pakistan's strategic plan and goals.
• Working closely with the DDP and the CD, lead the development of new business concepts for the expansion and strengthening of WPE programming in Iraq.
• Remain abreast of ongoing trends in Iraq and in the region as related to WPE programming, and provide regular updates on these trends and how they affect programming to the Senior Management Team.
• Representation & Advocacy
• Develop and maintain strong relationships with donors and potential donors in Pakistan
• Actively participate in GBV Sub-cluster meetings, CCCM and protection cluster meetings
• Maintain strong relationships with relevant government partners involved in WPE activities in IDPs
• Staff Supervision & Development
• Directly supervise WPE team and work closely with partners staff
• Provide on-the-job training and coaching to the WPE team to promote holistic program approaches and strategies.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Assist the staff in identifying professional development needs and opportunities.
• Work with the staff to ensure performance objectives are regularly reviewed and met.
• Provide continuous performance feedback to staff; identify performance issues and work with staff and Human Resources to document and address issues in a timely manner.
• Grant Monitoring
• Working closely with the M&E and the WPE management team develop, adapt and implement harmonized monitoring and evaluation systems; analyzing results to ensure program effectiveness and quality, with a focus on the impact of IRC WPE programs throughout Pakistan.
• Any other duties as assigned by the supervisor to enable and develop IRC programs.
• Professional Standards
• All IRC staff are required to adhere to the IRC Way Standards for Professional Conduct and the IRC country employment policies.

REQUIREMENTS:

• Advanced degree in Social Work, Women's Studies, or other related field;
• Minimum 4 years professional experience developing, managing, and evaluating GBV prevention and response programs in emergency and community-based settings; Strong project planning and organizational skills;
• Successful experience and ability working within a volatile and unstable security environment is a must. Thorough understanding of best practices and evidence-based strategies in GBV response (case management, psychosocial support, legal support) and GBV primary prevention and risk reduction;
• Experience implementing GBV response and prevention programs in collaboration with local partners and providing direct technical support to local organizations
• Proven experience supervising and providing case management services and psychosocial support services;
• Previous experience managing programs financed through US, UN and private foundations, with strong program/technical and budget management skills
• Strong planning, reporting, monitoring and evaluation skills;
• Successful experience in developing new programs in line with strategic goals
• Strong written and oral communication skills, effective in representation and advocacy with external parties;
• Experience managing, supervising, coaching and mentoring staff;
• Proven ability to work well in and promote teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure with professional grace.

Team Assistant, Jakarta, Indonesia

Background / General description:

Climate change is a strategic and development challenge facing Indonesia. Indonesia is vulnerable to the impacts of climate change and emits significant levels of green house gases (GHGs). The largest share of current emissions comes from land use and land use changes (forest fires, illegal logging, peat-land & forest degradation and deforestation), but Indonesia's fossil fuel's emissions are growing rapidly, faster than GDP and energy consumption, and represent the larger concern for the long-term. The World Bank is assisting the GOI in addressing climate change by analyzing Low Carbon Development Options and developing new climate finance options, including CTF, FCPF, FIP and a DPL. The main objectives of this work are to help Indonesia to further lower the carbon intensity of its development path; to identify fiscal policy opportunities and incentives to promote mitigation and adaptation; and to identify innovative sources of financing to support Indonesia's development response to climate change.

Indonesia is also prone to natural disasters that place considerable strain on government and public resources. Building safer communities and investing in community preparedness and environmental rehabilitation, will reduce Indonesia's vulnerability to and the impact of future natural disasters, including those related to climate changes. The main challenge is to shift away from a reactive approach, and begin to incorporate disaster risk management in mainstream development programs. The World Bank is managing GFDRR funds to assist the government to enhance the regulatory framework under the new Law on Disaster Management, to devise a fiscally responsible risk-financing strategy to ensure resilience, to invest in disaster prevention and response for local governments, communities and the private sector.

Objective and Requirements

To support the World Bank and GOI agencies collaborating on this expanding Climate Change and Disaster Management agenda, the World Bank needs the services of a team assistant to handle operational processing and support the team in administrative matters. The Team Assistant is expected to carry out the full range of office support work, including managing processes and monitoring schedules related to their team's/unit's products and tasks, including managing publications and some liaison with the clients. The TA will report to the Environment Coordinator work under close supervision and guidance and will also work with the Disaster Coordinator and his team and consultants. She/he will coordinate extensively with service units and liaise frequently with team members both at headquarters and in the field.

Note:

A potential candidate has been identified and intends to apply for this position. However, this remains a competitive process and interested candidates are encouraged to apply.

Note:

If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.

Duties and Accountabilities:

Summary of major job accountabilities

• Provide effective and high quality support to the Environment Coordinator, Disaster Coordinator and respective Task Team Leaders.
• Drafts routine correspondence, assists in document production, and proofreads materials using proper grammar, punctuation, and style - while also sharing materials systematically through internal shared drives and software capabilities.
• Uses word and spreadsheet processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution.
• Process documents for signature, ensuring documents adhere to the World Bank's standards and guidelines.
• Coordinates schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group.
• Assists in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, etc.
• Assists in procurement process through E-Consult and for tasks through the PO system, including layout and printing of publications.
• Tracks assigned task/project steps/timetables, coordinate with relevant staff and provides assistance and/or information on project-related matters.
• Maintains current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team.
• Maintains up-to-date work unit project and other files (both paper and electronic). Monitor and alert Task Team Leaders of their respective task budget/trust funds status.
• Organize mission activities which include preparation/updating of mission itineraries and briefing materials, coordination of meeting schedule, travel, and security arrangements, etc. Participate in selected mission activities such as meetings, event coordination work.
• Coordinate the fiscal year-end exercise within the unit/team, in collaboration with the RMO, TP to ensure budget and accrual deadlines are met, consultant payments processed, open commitments closed, travel expense statements submitted, and the budget clean-up exercise completed by the year-end deadline.

Selection Criteria:

Essential Specialized Skills/Knowledge/Competencies

• Familiarity with Environment and DRM team nature of works
• Applied knowledge of Bank's organization, relevant business practice and procedures, including records management and filing procedures.
• Proficiency in using advanced functions of Bank standard computer applications and adaptability to use state-of-the-art software.
• Knowledge of and ability to execute business processes involving diverse and intricate work procedures related to the processing and production of assigned outputs in a timely manner.
• Good knowledge of unit's business processes and procedures, and ability to make appropriate linkages in work requirements and anticipate next steps.
• Effective time management and organizational skills. Demonstrated initiative and resourcefulness.
• Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi-cultural environment.
• Proficient English and Indonesian skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style.
• Ability to follow through on team priorities in the absence of the team leader and respond to requests for information.
• Ability to adapt to changing business needs by continuous learning/training.
• Ability to produce high-quality work under pressure.
• Expected to have Bachelor or College degree and three years of relevant experience

SECRETARY FOR THE OFFICE OF DEPUTY SECRETARY-GENERAL COMMUNITY AND CORPORATE AFFAIRS (DSG CCAD), Jakarta

Background:

The Association of Southeast Asian Nations (ASEAN) Secretariat is the nerve centre ofASEAN, a regional inter-governmental organisation founded in 1967, to promote peace andstability, sustained economic growth, shared prosperity and social progress. It comprisesthe ten countries of Southeast Asia.

The entry into force of the ASEAN Charter on 15 December 2008 had provided newimpetus to ASEAN's integration efforts by establishing a legal and institutional frameworkrequired to achieve the ASEAN Community by 2015. This includes the newly approvedorganisational structure of the ASEAN Secretariat (ASEC) that is aligned to therequirements of the Charter and the three Blueprints of the ASEAN Political-SecurityCommunity (APSC), the ASEAN Economic Community (AEC), and the ASEAN Socio-CulturalCommunity (ASCC). The ASEAN Secretariat is therefore well positioned to provide thenecessary functions required to effectively support the community building process underthe Charter and the Blueprints.

Currently the ASEC is looking for a qualified candidate to fill the position of TechnicalAssistant, who will work under the Finance & Budget Division, Corporate AffairsDirectorate, ASEAN Community and Corporate Affairs Department. This Division isresponsible to manage ASEAN Secretariat's budget and financial matters, includingtreasury services, accounting and reporting, in accordance with sound financialmanagement practices, which are acceptable to the ASEAN Member States and theinternational communities, and meeting the auditing standards.

Duties and Responsibilities:

The duties will cover, but not limited to, the following:

1. Provide finance services and administrative supports to the Finance & BudgetDivision

• Monitor and maintain bank books and balances on a daily basis;

• Record any incoming in the banks and prepare acknowledgement letter;

• Prepare paper works for the opening and closing of bank accounts;

• Prepare monthly bank & petty cash reconciliations;

• Provide inputs on the preparation of the ASEC's capital budget and the estimated annual depreciation of existing assets by category;

• Create new asset records and perform assets analysis. Encode and post data entry in FA register;

• Calculate the monthly depreciation, monitor accumulated depreciation and assets disposal through the Sun System;

• Posting the approved annual budget and amendment (if any) to Sun System;
• Respond to all budget queries from the division/department/directorate;
• Perform other relevant duties as assigned by the Technical Officer or Senior Officer or Assistant Director and/or higher authorities.

2. Provide supports in the preparation of monthly and yearly financial statement

• Prepare all relevant data for monthly and yearly closings;

• Calculate the monthly depreciation, monitor accumulated depreciation and assets disposal through the Sun System;

• Provide necessary adjustments and reconciliation to the respective accounts;

• Prepare monthly list of fixed assets & inventory in coordination with the Admin Protocol Conference Services Division (APCSD);

• Together with the APCSD to conduct of annual fixed assets physical check;

• Provide document and analysis requested by the external and internal auditor.

3. Provide supports to the preparation of FBD meetings.

• Provide support & information for ASEAN Audit Committee Meeting, ASEAN BudgetCommittee Meeting and Quarterly Budget Review Meeting.

Qualifications and Experience:

• Bachelor degree in Accounting or related field or discipline with minimum three (3) years relevant working experience in technical role.
• Experience in financial and accounting services.
• Experience with financial software applications, familiarity with Sun Systems and Vision XL is an advantage.
• Demonstrated technical skills and knowledge in the relevant area and ability to acquire them.
• Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
• Demonstrated ability to develop and maintain sound working relationships withstakeholders.
• Demonstrated commitment to collaborative work practices.
• Demonstrated sound oral and written communication skills and sound interpersonalskills, including experience in cross-cultural environment and international settings.
• Proven skills in problem solving in a complex organisational environment and in workplanning.
• Ability to multi-task, work long and irregular hours, perform tasks outside the usual jobscope, and willingness to travel frequently on short notice.
• Good command of English, written and spoken.
• Competency in computer skills with adequate knowledge of Microsoft Office andOutlook where relevant to the position.

Remuneration and Benefits

Successful candidate will be offered the post with a probation period of six months andmonthly salary commensurate with his/her personal qualifications starting from IDR3,500,000. There are other applicable benefits which include monthly transportationallowance, outpatient medical reimbursement, hospitalisation insurance, and an annualbonus of a month's basic salary. Upon completion of the probationary period, the candidatewill be confirmed on an initial up to three-year contract, inclusive of the six-monthprobationary period.

How to Apply

Send your application to asean.hr@asean.org highlighting your suitability and potentialcontribution to the position together with a detailed CV, including a recent passport-sizedphotograph and certified true copies of educational certificates obtained, and completedEmployment Application Form, which can be downloaded at www.asean.org

Please indicate on the subject heading:

Application for Technical Assistant Finance &Budget.Application papers should reach the ASEAN Secretariat by 7 October 2013.The Selection Committee's decision is final and only short-listed candidates will be notified.

Policy Analyst, Jakarta, Indonesia

PRSF Policy Analyst

Poverty Reduction Support Facility (PRSF)

Jakarta, Indonesia – AusAID funded Poverty Reduction Support Facility (PRSF)

PRSF is a joint facility between AusAID and the Government of Indonesia to improve the quality of policy advice for poverty programs in Indonesia.

We are currently seeking a Policy Analyst to join the team in Jakarta.

As the Policy Analyst, you are responsible for the analysis and review of key policy documents, policy regulation and publications to produce high quality briefs, policy papers, and research notes on various social protection and poverty reduction

Selection criteria include the following:

• Master's degree in Economics, Political Sciences, Social Studies, or other relevant discipline
• 5 years of relevant work experience in policy research and analysis experience related to social protection and poverty reduction;
• Solid experience in working with GoI agencies on social protection or poverty reduction issues;
• Familiarity with policy dialogues and advisory functions involving government counterparts and other stake-holders;
• Good understanding and experience of the global debate on social protection; and
• Experience and knowledge of Indonesia's poverty reduction framework and policies is an asset

Female candidates are highly encouraged to apply.

PRSF is managed by GRM International on behalf of AusAID.

Click here to view the terms of reference and application while detailed information about the project is available at www.tnp2k.go.id.

Please indicate the position applied in the email subject, and submit CV and GRM Job Application form (accessible in the TOR) to:prsf.recruitment@grminternational.com by 12 October 2013.