Outreach Lead, Denmark

Organization: UN Population Fund
Country: Denmark
Closing date: 26 Sep 2013

1.Organizational Location

The post is located in the UNFPA Procurement Services Branch (PSB) in Copenhagen. The position entails management of one Communications Assistant, and will report to the Client and Partner Relationship Manager in PSB.

This position is funded by the Global Programme for Reproductive Health Commodity Security; funding exists only through December 31, 2013, with a goal to have the position for three years through June 2016 (funding pending for January 2014-June 2016).

2.Job Purpose AccessRH is the UNFPA procurement and information service for reproductive health (RH) supplies. Through this service, UNFPA offers NGOs and governments access to procurement of high quality, affordable RH commodities as well as contraceptive procurement data that is crucial to supply chain coordination.

In direct support of UNFPA's Family Planning Strategy, AccessRH was launched in 2011 in order to address the procurement challenges that RH stakeholders face in responding to the unmet need for contraceptives. In late 2012, an external assessment of AccessRH recommended that the service be repositioned from a separate project focused only on third party (external) clients to a PSB-wide effort on overall supply chain management, thereby enabling PSB to meet its strategic goal of transitioning from purely transactional to strategic procurement.

The purpose of the AccessRH Outreach Lead position is therefore to 1) play a coordinating role for internal communications between PSB and other UNFPA business units in order to encourage continued innovation and efficiency; and 2) generate awareness and use of UNFPA's procurement services by external reproductive health supplies stakeholders in the NGO and government sectors by managing the continuing development and implementation of the AccessRH global communications and marketing plan.

3.Major Activities/Expected Results

The AccessRH Outreach Lead will undertake the following functions:

• Develop and manage implementation of PSB's internal communications strategy and plan in order to enhance PSB connections to relevant UNFPA units, such as Commodities Security Branch, Technical Division, and UNFPA Country and Regional Offices.
• Develop and manage implementation of the external communications and marketing strategy and plan for UNFPA procurement, in order to generate AccessRH procurement and information service clients. As part of the above, the AccessRH Outreach Lead will:
• Conduct outreach on behalf of PSB to both internal and external stakeholders targeting a broad range of NGOs and other public sector organizations.
• Schedule and conduct coordination and implementation of marketing activities such as customer segmentation and response, analysis of client feedback and metrics, and target markets for both AccessRH information and procurement services.
• Provide design, editorial oversight, and input/updates for internal and external communications products including donor reports/meetings, newsletters, presentations, procurement templates, promotional material, training tools and materials, and website content.
• Ensure PSB communications are conducted in a coordinated and cohesive fashion.
• Track and respond to (potential) client queries.
• Collect feedback and recommendations on process and customer service improvements from external clients and convey them to relevant PSB teams.
• Manage the work of the Communications Assistant and any communications consultants.
• Use and assist with development of functionality and content, such as client tracking, client-facing functionality, and multiple language resources.
• Undertake other tasks and duties as required.

The expected outcomes would be:

• Enhanced UNFPA position as a preferred global procurement partner for reproductive health supplies – as evidenced my increased numbers and types of clients and related income generated.
• PSB coordination with UNFPA internal offices on family planning and reproductive health objectives.
• Greater awareness of and demand for UNFPA supply chain-related services and activities, including AccessRH and the Reproductive Health Interchange.
• Improved UNFPA impact in meeting unmet need for contraceptives by providing safe, effective RH supplies while enabling implementing partners to advance their own capacity to deliver improvements in reproductive health.

4.Work Relations

• Supervised by the Client and Partner Relationship Manager
• Direct supervision of Communications Assistant
• Function as communication focal point between PSB and HQ communications
• Cooperates with the following internal staff: o PSB staff working in Contracts, Global Programme, Inventory, Quality Assurance, Supply Chain Management, and regional procurement teams. o Procurement and reproductive health commodities security focal points in regional and country offices o Communications and external relations staff in HQ, NY
• Cooperates with the following external stakeholders: o International family planning, reproductive health and HIV-related organizations o Other UN agencies o Ministries of Health in low and middle income countries o National-level family planning, reproductive health and HIV-related organizations and related media

5.Job Requirements

Education: Completion of secondary education, preferably with a focus on marketing, communication, business administration, or related fields. Post-secondary studies in any of these fields would be useful, but is not a requirement.

Knowledge and Experience:

• Minimum seven years communications and/or outreach experience, preferably in an international organization
• Demonstrated capability leading communications work
• Experience working in multicultural teams and across numerous offices
• Knowledge of reproductive health and procurement issues
• Experienced in developing presentations and public speaking
• Sound knowledge of MS Office applications (Microsoft Word, Excel, & PowerPoint)

Required Competencies:

Functional Competencies:

• Excellent research, writing, presentation, and editing skills
• Ability to describe complex systems and processes in a clear and understandable way to both programmatic and operational audiences
• Sound editorial judgment and a sensitivity to UNFPA issues
• Organizational awareness

Core Competencies:

• Communicating information and ideas
• Developing People/Coaching and Mentoring
• Integrity
• Cultural Sensitivity/Valuing Diversity
• Analytical and Strategic Thinking
• Knowledge Sharing/Continuous Learning

Languages: Fluency in spoken and written English. Knowledge of second UN language desirable.

Other Desirable Skills:

• PRINCE2 Project Management certification – Foundation Level
• Experience working within the UN system or other international organization
• Strong experience in international development work, especially with women's and health issues
• Ability to perform well under pressure and flexibility in handling unexpected work assignments as and when necessary
• Experience designing and developing web presence and/or tools
• Familiarity with Adobe InDesign and LifeRay software

How to apply:

UNFPA offers a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity, and a healthy work/life balance. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.

We offer an attractive salary, subsidized medical/dental insurance and pension benefits. This is a Fixed Term Assignment (FTA) for one year renewable subject to funding.

Applications in English (including letter of interest, CV and completed/signed UN Personal History Form (P11)), quoting Outreach Lead should be sent not later than 17:00 hours on Thursday, 26 September 2013 via email to: vacancies@unfpa.dk

The Personal History Form can be downloaded from UNFPA's website:http://www.unfpa.ru/en/vacancy/108

Evaluation of qualified candidates for this position may include a written test or other assessment methodologies followed by a competency-based interview.

Please note that the selected candidate must have a residence/working permit in Denmark.

UNFPA will only be able to respond to those applicants in whom UNFPA has a further interest.

The UN Common Premises is a smoke-free work environment.

There is no application, processing or other fee at any stage of the application process.

UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.

PROCUREMENT ASSOCIATE

Location :

Copenhagen, DENMARK

Application Deadline :

03-Oct-13

Type of Contract :

FTA Local

Post Level :

GS-6

Languages Required :

English  

Starting Date :
(date when the selected candidate is expected to start)

15-Oct-2013

Duration of Initial Contract :

1 year

Background

Procurement Support Office (PSO) of UNDP supports UNDP Country Offices (COs) and Business Units in Direct Procurement activities related to UNDP Practice Areas, in support of management and development projects, implemented by the respective Units.

Under the guidance and supervision of the Procurement Specialist, the Procurement Associate ensures the execution of transparent and efficient procurement services undertaken by GPU in line with client expectations. The Procurement Associate promotes a client-focused, quality and results- oriented approach in the Unit.

    

The Procurement Associate works in close collaboration with PSO staff for resolving complex procurement-related issues and information exchange. He/she will also work collaboratively with operations and program staff in UNDP COs and HQ business units.

Duties and Responsibilities

Summary of Key Functions:

• Implementation of operational strategies;
• Organization of procurement processes;
• Implementation of sourcing strategy;
• Provision of logistical services;
• Facilitation of knowledge building and knowledge sharing.

Ensures implementation of the operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control;
• PSO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

Organizes procurement processes on behalf of and in collaboration with UNDP COs, focusing on achievement of the following results:

• Assist COs in the preparation of procurement plans for the office;
• Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
• Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas with Buyer profile in UNDP ERP (ATLAS);
• Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems in consultation with the COs;
• Presentation of reports on procurement in the PSO;
• Preparation of cost-recovery bills in Atlas for the procurement services provided by PSO to COs;
• Implementation of joint procurement processes for the UN Agencies in line with the UN reform.

Ensures implementation of sourcing strategy focusing on achievement of the following result:

• Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.

Ensures organization of logistical services focusing on achievement of the following results:

• Organization of freight forwarding services including preparation of shipment information, collecting quotations from UN assigned freight forwarders, follow-up with the COs on delivery tracking, making warehouse arrangements at destinations, where required, etc.

Ensures facilitation of knowledge building and knowledge sharing in the PSO focusing on achievement of the following results:

• Synthesis of lessons learnt and best practices in Procurement;
• Sound contributions to knowledge networks and communities of practice.

The key results have an impact on the overall execution of the PSO procurement services to COs and success in implementation of their operational strategies especially in relation to electoral assistance processes. Accurate analysis and presentation of procurement information, duly organized procurement processes ensure client satisfaction and overall timely delivery of UNDP programmes and projects.

Competencies

Functional Competencies:          

Building Strategic Partnerships

Maintaining information and databases

• Analyzes general information and selects materials in support of partnership building initiatives.

Promoting Organizational Learning and Knowledge Sharing

Basic research and analysis

• Researches best practices and poses new, more effective ways of doing things;
• Documents innovative strategies and new approaches.

Job Knowledge/Technical Expertise

Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development

Presentation of information on best practices in organizational change

• Documents ‘best practices’ in organizational change and development within and outside the UN system;
• Demonstrates ability to identify problems and proposes solutions.

Implementation of Management Systems

Data gathering and implementation of management systems

• Uses information/databases/other management systems;
• Provides inputs to the development of simple system components.

Client Orientation

Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines;
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
• Responds to client needs promptly.

Promoting Accountability and Results-Based Management

Gathering and disseminating information

• Gathers and disseminates information on best practice in accountability and results-based management systems;
• Prepares timely inputs to reports;
• Maintains databases.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity;  
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Informed and transparent decision making;
• Learning and sharing knowledge and encourage the learning of others.

Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Required Skills and Experience

Education:

• Secondary Education;
• University Degree in Business or Public Administration will be an advantage;
• Specialized certification in Procurement would be a definite advantage.

Experience:

• 6 years of progressively responsible administrative experience is required of which at least 3 years in procurement and logistics preferred at international level, specially working with developing countries;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of automated procurement systems, experience in handling of web based / ERP management systems will be an advantage).

Language requirement:

• Fluency in the English is required;
• Knowledge of French will be an advantage.  

Web Developer, Copenhagen

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world's most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.

By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.

Background Information - Job-specific

The UNOPS ICT Enterprise Reporting Team is responsible for the development, delivery and maintenance of organization-wide reporting information for internal use, external partner use and for public use.

We are currently recruiting for two Web Developers who will work under the direct supervision of the ICT Enterprise Reporting Lead and be required to actively participate in the design and implementation of web and mobile based solutions that support UNOPS reporting and business intelligence needs. These positions are focused on the development of reporting solutions and workspaces through an innovative and optimal utilization of SQL Server, Microsoft .NET-related technologies, JSON and JavaScript.

The incumbents are responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

UNOPS is committed to achieving a truly diverse workforce.

Functional Responsibilities

• Implementation of JavaScript and HTML 5 web applications.
• Build web applications in line with specifications.
• Collaborate on technical designs for JavaScript and HTML 5 web applications.
• Ensure optimal performance, scalability, and usability of reporting systems with solid architectural standards.
• Maintain documentation of application enhancements and configuration documents.
• Develop reports to address the business needs of clients in line with established reporting standards.
• Any other duties as required.

Competencies

• Structured approach to problem solving.
• Ability to train staff and to develop and maintain effective working relationships with people of different national and cultural backgrounds.
• Initiative and ability to work independently.
• Good organizational skills and sound judgment
• Ability to work efficiently within a multi-cultural team environment and under pressure

Education/Experience/Language requirements

• First level University Degree (Bachelors degree or Equivalent) in Computer Science, Computer Engineering or similar with at least 3 years progressively responsible, job related experience in working in the field of information technology and systems, preferably in an international development environment with a minimum of 2 years required of JavaScript development.
• Candidates with Secondary Education may considered if they have additional 4 years of relevant experience.
• Fluency in oral and written English is required.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• The incumbent is responsible to abide by security policies, administrative instructions, plans 

TECHNICAL OFFICER (VECTOR BIOLOGY & CONTROL) POST

The mission of WHO is the attainment by all peoples of the highest possible level of health.

Vacancy Notice No:EMRO/13/FT405

Title: Technical Officer (Vector Biology & Control) Post # 324100

Grade: P3

Contract type: Fixed-Term Appointment

Duration of contract: One year

Date: 25 September 2013

Application Deadline: 17 October 2013

Duty Station: Cairo, Egypt

Organization unit: EMRO Eastern Mediterranian Regional Office (EM/RGO), EM/DCD Division of Communicable Disease Control (EM/DCD)

EM/MCE Malaria Control & Elimination

OBJECTIVES OF THE PROGRAMME :

Purpose of the Post:

To support the implementation of vector control interventions for malaria and other vector borne diseases.

Objectives of the Programme:

The objectives of malaria and tropical disease programme are: prevention and control of malaria and other vector borne diseases, elimination, where it is feasible and prevention of reintroduction to free areas. To achieve this, the unit is supporting and promoting universal access to proper, selective, cost effective vector control interventions in the context of integrated vector management (IVM), strengthening surveillance, monitoring and evaluation, partnership building, resource mobilization, and applied research.

Organizational Context:

The incumbent will be a member of the team for malaria and tropical diseases. He/she is expected to provide technical advice to the team and Member States on the cost effective vector control interventions, facilitate implementation, monitoring and evaluation.

Description of duties:

Under the direct supervision of Medical Officer and general guidance of Director, Communicable Disease Control, the incumbent will perform the following duties:

1. Assist in the development of vector control strategies and plans for prevention of malaria and other major vector borne diseases at the regional level and for member states and monitor their implementation.

2. Facilitate the implementation and increasing coverage of vector control interventions (residual spraying, insecticide treated nets, larviciding, etc.) in the context of integrated vector control management (IVM).

3. Promote judicious use and sound management of public health pesticides in full cooperation with other international organizations and relevant sectors (Agriculture, Environment, Municipalities).

4. Support regional efforts to strengthen entomological surveillance and monitoring the susceptibility of malaria and other vectors to insecticides.

5. Support the human resources development - in the field of medical entomology and vector control and promote vector control research.

REQUIRED QUALIFICATIONS

Education:

Essential: University degree in Medical Entomology and Vector Control

Desirable: Specialized Training or degree on vector surveillance and insecticide resistance. Training on malaria and other tropical diseases.

Skills:

Competencies:

1) Communicating in a credible and effective way

2) Producing results

3) Fostering integration and team work

4) Building and promoting partnership across the organization and beyond

Functional Skills and Knowledge:

Demonstrated indepth knowledge of entomology and vector control, a broad understanding of public health issues including chemical safety, knowledge of epidemiology of vector borne diseases and transmission dynamics, impact of interventions, demonstrated ability to work in an international environment

Other Skills: Computer literacy, MS Office.

Experience:

Essential: At least 5 years experience in developing, implementation, and evaluation of vector control programme or projects, with special preference for malaria.

Desirable: International exposure or collaboration with high level national or external institutes in the field of medical entomolgy and vector control. Experience and familiarity with management of public health pesticides.

Languages:

Languages: Excellent knowledge of English. Knowledge of Arabic and/or French is an asset.

Additional Information:

Applicants are kindly requested to pay attention to the screening questions as they will be used to screen out unqualified candidates.

Only qualified applicants with the relevant experience will be considered.

A written test/presentation and interviews will be used as a form of screening. The written test might be used as an eliminatory tool.

Other similar positions at the same level may be filled from this vacancy notice (this could be the base for rosters).

Interviews will include competency-based questions.

This Vacancy Notice is published in English language only

 

Annual salary:

 

(Net of tax)

 

US$56091 at single rate

 

US$60091 with primary dependants

 

Post Adjustment:

 

39.4 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

 

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment . The system provides instructions for online application procedures.

 

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

 

WHO is committed to workforce diversity.

 

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

 

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

TECHNICAL OFFICER (VECTOR BIOLOGY & CONTROL) POST

The mission of WHO is the attainment by all peoples of the highest possible level of health.

Vacancy Notice No:EMRO/13/FT405

Title: Technical Officer (Vector Biology & Control) Post # 324100

Grade: P3

Contract type: Fixed-Term Appointment

Duration of contract: One year

Date: 25 September 2013

Application Deadline: 17 October 2013

Duty Station: Cairo, Egypt

Organization unit: EMRO Eastern Mediterranian Regional Office (EM/RGO), EM/DCD Division of Communicable Disease Control (EM/DCD)

EM/MCE Malaria Control & Elimination

OBJECTIVES OF THE PROGRAMME :

Purpose of the Post:

To support the implementation of vector control interventions for malaria and other vector borne diseases.

Objectives of the Programme:

The objectives of malaria and tropical disease programme are: prevention and control of malaria and other vector borne diseases, elimination, where it is feasible and prevention of reintroduction to free areas. To achieve this, the unit is supporting and promoting universal access to proper, selective, cost effective vector control interventions in the context of integrated vector management (IVM), strengthening surveillance, monitoring and evaluation, partnership building, resource mobilization, and applied research.

Organizational Context:

The incumbent will be a member of the team for malaria and tropical diseases. He/she is expected to provide technical advice to the team and Member States on the cost effective vector control interventions, facilitate implementation, monitoring and evaluation.

Description of duties:

Under the direct supervision of Medical Officer and general guidance of Director, Communicable Disease Control, the incumbent will perform the following duties:

1. Assist in the development of vector control strategies and plans for prevention of malaria and other major vector borne diseases at the regional level and for member states and monitor their implementation.

2. Facilitate the implementation and increasing coverage of vector control interventions (residual spraying, insecticide treated nets, larviciding, etc.) in the context of integrated vector control management (IVM).

3. Promote judicious use and sound management of public health pesticides in full cooperation with other international organizations and relevant sectors (Agriculture, Environment, Municipalities).

4. Support regional efforts to strengthen entomological surveillance and monitoring the susceptibility of malaria and other vectors to insecticides.

5. Support the human resources development - in the field of medical entomology and vector control and promote vector control research.

REQUIRED QUALIFICATIONS

Education:

Essential: University degree in Medical Entomology and Vector Control

Desirable: Specialized Training or degree on vector surveillance and insecticide resistance. Training on malaria and other tropical diseases.

Skills:

Competencies:

1) Communicating in a credible and effective way

2) Producing results

3) Fostering integration and team work

4) Building and promoting partnership across the organization and beyond

Functional Skills and Knowledge:

Demonstrated indepth knowledge of entomology and vector control, a broad understanding of public health issues including chemical safety, knowledge of epidemiology of vector borne diseases and transmission dynamics, impact of interventions, demonstrated ability to work in an international environment

Other Skills: Computer literacy, MS Office.

Experience:

Essential: At least 5 years experience in developing, implementation, and evaluation of vector control programme or projects, with special preference for malaria.

Desirable: International exposure or collaboration with high level national or external institutes in the field of medical entomolgy and vector control. Experience and familiarity with management of public health pesticides.

Languages:

Languages: Excellent knowledge of English. Knowledge of Arabic and/or French is an asset.

Additional Information:

Applicants are kindly requested to pay attention to the screening questions as they will be used to screen out unqualified candidates.

Only qualified applicants with the relevant experience will be considered.

A written test/presentation and interviews will be used as a form of screening. The written test might be used as an eliminatory tool.

Other similar positions at the same level may be filled from this vacancy notice (this could be the base for rosters).

Interviews will include competency-based questions.

This Vacancy Notice is published in English language only

 

Annual salary:

 

(Net of tax)

 

US$56091 at single rate

 

US$60091 with primary dependants

 

Post Adjustment:

 

39.4 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

 

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment . The system provides instructions for online application procedures.

 

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

 

WHO is committed to workforce diversity.

 

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

 

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

FINANCE SPECIALIST

Location :

CAIRO, EGYPT

Application Deadline :

15-Oct-13

Type of Contract :

FTA Local

Post Level :

NO-C

Languages Required :

Arabic   English  

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Finance Specialist reports to the Operations Manager for guidance and supervision and is responsible for providing assistance to offices in the Region as necessary to ensure capacity and support; assistance with development projects for the finance users of UN Women for better business practices and controls as well as automation; ensuring all finance users are compliant with and trained in the accounting standards, financial regulations and rules, policies and procedures; assisting Finance Section HQ in dedicated support, training, advice for Regional Office, Multi-Country Offices and COs (RO/MCOs/COs); and acts as the Audit focal point for the Region in co-ordination with Finance Section HQ, as well as finance users in ROs and MCOs/COs. 

The Finance Specialist supervises and leads support staff of the Finance Sub-Unit. The Finance Specialist works in close collaboration with Finance Section HQ, Programme and Operations colleagues, teams at the country level, UNDP staff and Government officials ensuring high performance and efficiency in Finance.

Duties and Responsibilities

Summary of key functions:

Rotational redundancy/training/communication

• Provide rotational redundancy for COs during times of extended leave (as necessary) to ensure continuation of financial services;
• Perform Finance role in RO and COs as necessary. Travel to COs to perform Finance redundancy role or alternatively, perform this role from RO where it is not possible or costly to perform in situations;
• Assist with the implementation of the communication plan and monitor the effectiveness on a regular basis to ensure close relationship between Finance Section and Finance Users in RO and COs;
• Promote pro-actively and support Finance Users in RO and COs with cost effective tools such as Skype, webinars, SharePoint, and online forums. Support development projects for ensuring such effective tools are in place and regularly monitored for improvements with feedback from Finance Users at HQ, RO, and COs;
• Lead the Implementation of the approved Training plans (specifically ATLAS and IPSAS) in conjunction with Finance Section HQ on a recurrent basis to ensure competency across all Finance Users of UN Women. Implement the Induction Training plan in a methodology that new Finance Users can access on day one of taking up post and provide support to new Finance Users in respective Regional area;
• Provide dedicated remote focal point support for Finance Users at RO and COs on a timely basis. Perform the Finance Helpdesk function for RO and COs to ensure accurate and timely response to issues and advice requested in conjunction with Finance Section HQ.  

Financial planning, analysis, management and services

• Recommend and/or implement cost saving and reduction strategies including cost recovery strategies and cost effective financial arrangements;
• Review, recommend and implement and/or verify financial transactions/activities, recording/reporting system and audit reports and ensure full compliance with and consistent approach to UN Women internal control framework, financial rules, regulations and financial policies and procedures. Co-ordinate with Finance Section HQ on suggestions for amendments;
• Review, recommend and oversee the financial business processes and use of Atlas system to ensure accurate and complete reporting of financial transactions by UN Women staff in accordance with the Internal Control Framework and Delegation of Authority and the timely flow of financial information in UN Women for management, monitoring and oversight purposes;
• Financial analysis and oversight for all resources managed by the RO and provision of high-quality professional advice to the CO management.
• Proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UN Women rules and regulations;
• Organization and oversight of cash management processes, including liquidity management, recommendation of imprest level, risk assessment, security for cash assets on site;
• Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects;
• Assistance with tracking and reporting of contributions within the resource mobilization efforts, including pipeline, contracted and overdue and future milestones. Review of aged contributions receivables and provision of information to Operations Manager for follow up.

Financial tasks, approving and certifying function

• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, matching exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues;
• Timely preparation of monthly cash flow forecast for proper financial planning for review by the Operations Manager and submission to UNDP;
• Perform delegated approval function in Atlas on a timely basis;
• Review and provide financial clearance of all donor agreements as delegated for compliance with standard agreements on a timely basis.

Monitoring, oversight and control

• Monitor financial systems and reports for unusual activities, transaction, investigate anomalies. Report jointly to the Operations Manager and Chief of Accounts findings and recommendations for actions/decisions;
• Supervise the timely completion of the Month-end Instructions Checklist and assist Operations Manager with activities as requested and follow up with responsible persons to ensure completion by relevant date. Upload certified Month-end Instructions Checklist and other items required by the relevant date;
• Supervise and assist COs with timely completion of their Month-end Instructions Checklist. Report to Chief of Accounts any case of non-adherence for timely action;
• Supervise the timely completion of the Year-end Instructions Closure Checklist and assist Operations Manager with activities as requested and follow up with responsible persons to ensure completion by relevant date. Upload certified Year-end Instructions Checklist and other items required by the relevant date. Report to Chief of Accounts any case of non-adherence for timely action;
• Assist and respond in a timely manner to questions and provide analysis as requested by Finance Section HQ.
• Prepare all financial reports in accordance with International Public Sector Accounting Standards (IPSAS) and ensure continued compliance. Monitor RO and COs for compliance with IPSAS accounting standards by reviewing business processes and systems modules resulting in IPSAS compliant general ledger and financial statements. Report non-adherence to Chief of Accounts and propose action plan for corrective action for RO and/or COs and support the implementation of the approved action plan;
• For RO and COs review Implementing Partner advance procedures and test against UN Women policies to ensure compliance. Investigate and follow up on any anomalies for timely action and resolution. Report to the Operations Manager and Chief of Accounts findings and recommendations for actions/decisions.

Project budget management

• Management of all financial resources through planning, guiding, monitoring and controlling of the resources in accordance with UN Women rules and regulations;
• Preparation and monitoring of projects’ budgets in Atlas. Providing necessary support to the RO in planning and set-up of the budgets under UN Women Management/ Development Results Framework;
• Regular analysis and reporting on the budget approvals and the delivery situation of management projects.
• Elaboration of proper mechanisms to eliminate deficiencies in budget management;
• Collection of information on internal and external clients’ satisfaction and needs in order to develop improvements to services;
• Ensuring that advance payments and direct payments for programme implementation properly reviewed and made on a timely basis, as well as ensuring that payment information is properly recorded into the Atlas system on a timely basis;
• Submission of financial information for timely preparation of donor reports.

Advisory support and technical guidance

• Assist with financial risk assessment reviews for RO and COs, identifying areas of risk and providing recommendations and action plans for addressing issues raised;
• Provide recommendations to Operations Manager and Chief of Accounts for improvements to existing reports and development of new reports. Identify and assist to develop projects for the Finance Users for improvement in accounting systems, processes and procedures.

Financial reporting

In accordance with the timelines required by Chief of Section provide assistance with:

• Prepare timely and accurate automated interim financial reports to governments and donors as required under the donor agreements, Trust Funds and other cost-sharing arrangements;
• Prepare ad-hoc Donor and other reports, as requested;
• Follow up and/or take prompt action to respond to audit and other findings on financial management.

Knowledge management and capacity building

• Contribute to and actively promote the automation of UN Women reports, including priorities such as automating manual processes after consultation with the Finance Section HQ;
• Contribute to the development of accounting policies, procedures, internal control, business flows, reporting and systems;
• Identify, participate in the development and/or recommend enhancement/updates/improvement in Atlas financial modules for better business practices and controls at RO and COs;
• Capture, synthesize and/or codify lessons learned and best practices in RO and COs support and Financial management and services. Disseminate to Finance Section HQ to share knowledge and build capacity;
• Design and/or introduce, learning tools, best practices and innovations in financial business operational practices and management, promoting transparency, ease of communications, hosting of financial documents, and all policies and procedures between all UN Women users of RO data.

Audit

• Facilitate the Pre-audit preparations for financial management of the RO and assist COs as required in their pre-audit preparations;
• Conduct training for RO, and COs as part of the Training plan or requirement of pre-audit preparations or as otherwise determined by Operations Manager or Chief of Accounts;
• Prepare responses to internal and external audit inquiries and other findings related to financial management for review/approval by Operations Manager and Chief of Accounts;
• Follow up and/or take prompt action to respond to audit and other findings on financial management including incorporating recommendations in development in policies, procedures and practices.

Supervisory and other responsibilities

• Provide guidance, direction and technical supervision of Finance staff of RO and COs as needed;
• Establish RCA for each member of the Finance team based on the work plan and ensure preparation and review meets established timelines;
• Rotates duties within the Finance Section HQ at similar level at the request of Chief of Accounts and with the approval of RO, for cross training and reassignment as necessary to the functioning of the Finance Section HQ;
• Performs other responsibilities as requested by Operations Manager or Chief of Accounts.

The key results have an impact on the effective and efficient management of the Regional area. Sound policies and advice within the specialist area, proper oversight, control and monitoring of program and project financial resources and timely and accurate financial reporting enhance the UN Women reputation with governments, donors as a trusted partner and reliable custodian of funds and foster a culture of accountability.

Competencies

Core values/Guiding principles 

Integrity: 

• Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

• Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity: 

• Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core competencies

Ethics and Values: 

• Demonstrate and safeguard ethics and integrity.

Organizational Awareness: 

• Demonstrate corporate knowledge and sound judgment.

Development and Innovation: 

• Take charge of self-development and take initiative.

Work in teams: 

• Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;

Communicating and Information Sharing:

• Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence:

• Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict Management: 

• Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing: 

• Encourage learning and sharing of knowledge.

Appropriate and Transparent Decision Making: 

• Demonstrate informed and transparent decision making.

Functional competencies

• Conceptual/strategic skills and success in implementing financial re-engineering, management systems; development, policy design, innovation and knowledge product development;
• Demonstrated business acumen and judgment;
• Ability to travel for extended periods with planned work commitments is required;
• bility to lead strategic planning, results-based management and reporting;
• Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery;
• Ability to successfully lead the Finance Team;
• Ability to implement new systems and affect staff behavioral/ attitudinal change;
• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
• Demonstrates good oral and written communication skills.

Required Skills and Experience

Education:

• Master’s degree (or equivalent) in Finance/Accounting. Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience:

• 5 years of progressively responsible experience in accounting, financial management and at least (2) years of which should be at the supervisory level, in a large international and/or corporate organization, preferably in the UN system and its organizations.
• Experience with IPSAS or IFRS highly desirable.
• Experience in the usage of office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages. 
• Experience in web based management systems and ERP financial systems such as PeopleSoft.
• Strong knowledge and expertise in financial planning and management, accounting, and in complex financial rules and a regulations, preferably UN/UNDP/UN Women Financial Rules and regulations.

Language Requirements:

• Fluency in English and Arabic is required. Working knowledge of another UN official language is an asset.