Program Assistant, Diagnostics Development

Tracking Code 5721

Job Description

PATH is an international nonprofit organization that transforms global health through innovation. We take an entrepreneurial approach to developing and delivering high-impact, low-cost solutions, from lifesaving vaccines and devices to collaborative programs with communities. Through our work in more than 70 countries, PATH and our partners empower people to achieve their full potential.

The Diagnostics Group in the Technology Solutions Global Program at PATH conducts research and development, technical evaluation, introduction, and technology transfer of low-cost, rapid, novel and easy to use diagnostic tests that are appropriate for use in developing country health systems. We are seeking a Program Assistant to provide administrative and programmatic support to this team within the Technology Solutions global program. The role will support a variety of diagnostics related projects and special initiatives.

Responsibilities will include the following:

• Prepare and coordinate the production and distribution of complex documents, including proposals and reports.
• Draft, edit, format, fact-check, and proofread a variety of documents and enter data using Word, Excel, and other software.
• Assist senior program staff and team members with travel arrangements, teleconferences (multiple time zones), and complex schedule coordination.
• Coordinate arrangements for guests, meetings, conferences, workshops, and other events. Utilize Microsoft Outlook calendars to coordinate complex scheduling tasks.
• Schedule team meetings and draft agendas and minutes.
• Maintain project records, electronic files, and other resources on behalf of team members.
• Assist with completion of administrative forms, including supply request forms, check requests, and reimbursement forms.
• Collaborate with staff throughout the organization to gather information.

Required Skills

• Intermediate to advanced proficiency in Microsoft Office Suite, with particular skill in Word, Outlook, Excel, and PowerPoint, proficiency with Adobe Acrobat.
• Excellent formatting, editing, and proofreading skills.
• Excellent oral and written communications skills.
• Strong desk/online research and fact-checking skills.
• Strong interpersonal and organizational skills.
• Proven ability to take initiative, learn quickly, anticipate needs and challenges, and find solutions.
• Demonstrated success working with all levels of internal and external stakeholders.
• Ability to prioritize and effectively manage time, tasks, and responsibilities.
• Demonstrated success working effectively while under deadlines.
• Flexibility and adaptability to changing priorities.
• Ability to work in team environment with minimal supervision.

Required Experience

Bachelor's Degree, plus a minimum of two years of directly related administrative experience or an equivalent combination of education and experience.

Helpful but not required: experience in nonprofit administration, global health, international development, financial processing (such as accounts payable), event coordination and/or similar areas.

PATH is dedicated to diversity and is an equal opportunity employer.

Must have legal authorization to work in the United States.

Job Location Seattle, Washington, United States

Position Type Full-Time/Regular